People Operations Specialist

At KitBash3D, our mission is to enable and inspire creators of the virtual frontier. We work on the cutting edge of technology and digital media, creating premium 3D assets and software for movies and video games. Since our launch in 2017, our tools and services have been used on hundreds of movie and game projects for the largest studios such as Marvel, Netflix, Warner Bros, HBO, EA, Ubisoft, Naughty Dog, 2K Games as well as thousands of independent artists and hobbyists in more than 150 countries. We are a team of creators and collaborators on a journey to build the future, better, together!

KitBash3D is seeking a People Operations Specialist to join our growing global team and help make KitBash3D an outstanding workplace. You will play a critical role in keeping our operations running smoothly. Working closely with the Director of Human Resources and the Head of Operations, you will lead the planning, coordination, and execution of People Operations initiatives like new hire onboarding, company events, training initiatives, and process improvement projects. You’ll also provide on-site administrative support at our Portland, Oregon office. Our ideal candidate is excited about contributing to a variety of tasks and initiatives with organizational and people skills to balance them. This position is perfect for someone looking to grow in their HR career and gain wide exposure to business operations.

Location: Candidates must be in the Portland, Oregon area and available to work onsite in our NE Portland office at least 3 days per week.

What You'll Contribute

This is a unique opportunity to join a company that values creativity, teamwork, and a passion for learning. As a People Operations Specialist, you'll be the champion who helps our team thrive and achieve their full potential.

• Support recruitment and hiring through activities such as scheduling interviews, corresponding with candidates, and executing offer letters.
• Coordinate and manage new team member onboarding, including new employee paperwork, following up with both managers and team members to ensure the timely completion of all applicable onboarding steps.
• Own the day-to-day administration of our HRIS software to maintain employment and payroll records and files, ensuring compliance in accordance with state and federal laws with the highest level of confidentiality.
• Manage contract administration by executing contracts and maintaining contract records.
• Ensure the Portland office is organized and maintained to create an inviting and welcoming atmosphere for all KB3D staff and partners.
• Assist with booking travel arrangements and scheduling onsite meetings as needed.
• Support financial processes by setting up new vendors, generating invoices, allocating budgets, and processing accounts receivable promptly.
• Support benefits administration by assisting the HR Director with all benefits activities as directed and provide ongoing support to team members to understand what benefits and resources are available to them.
• Utilize resources to learn and maintain knowledge around federal and state employment laws, changes, trends, best practices, and relevant issues in employment law in all US states where KB3D operates.
• Assist the Operations team with company-wide communication of updates to KitBash3D’s processes, policies, and procedures.
• Provide ongoing support to team members and managers regarding People Operations processes and policies.
• Support People Ops analytics activities - running reports to analyze data and trends.
• Assist in planning team activity programs to support KB3D’s company culture, including onsite and virtual events to foster team engagement and fun!
• Participate in creating and optimizing workplace policies and processes.
• As directed, complete special People Operations projects
  

What You Bring to the Team

• 1 - 2 years of relevant work or educational experience.
• Genuine desire to support others - this role is all about helping our team so they can succeed.
• Basic knowledge of HR regulations, policies, and compliance.
• You act with integrity and honesty – always leading with strong ethics, compassion, and confidentiality.
• Highly accountable - we believe taking ownership is the key to succeeding as a team, and we hope you do too!
• Exceptional communication and interpersonal skills, including good customer service skills.
• Strong analytical and problem-solving skills; you stay curious and aren’t afraid to take on new tasks with minimal direction.
• Excellent organizational and time-management abilities.
• Ability to multitask and prioritize in a fast-paced environment.
• Proficiency using Google Workspace products, including Sheets, Docs, and Slides.
• Experience using HR systems or similar software like Gusto (HRIS) and Breezy (ATS).
• Experience using project management systems such as Asana
• An eye for fine details - must be observant, accurate, and precise.
• Strong cross-departmental collaboration skills; you’re a pro at partnering and communicating across various organizational levels.
• Appetite for start-up culture. You are a quick learner and self-starter.
• Passionate about personal development and growth, you get excited about new challenges and solving problems.

Bonus Points

• HR work experience or certification(s)
  

What We Offer

• Competitive salary
• Professional development funds
• Health benefits (medical, dental, and vision)
• 401(k) savings plan
• Unlimited vacation time
• 12 company holidays per year + End of Year companywide recess
• Paid parental leave
• Hybrid work in our NE Portland, OR office
• Opportunities for professional development and career growth as KitBash3D grows

About KitBash3D

KitBash3D is a company and community that celebrates taking risks and being on the cutting edge of technology and digital media. Our premium 3D assets cover everything from ancient temples to futuristic utopias that artists use to bring their imaginary worlds to life. Our customers include Marvel, Netflix, Warner Bros, HBO, EA, Ubisoft, Naughty Dog, 2K Games as well as thousands of independent artists and hobbyists in more than 150 countries.

We are on a mission to enable and inspire the creators of the virtual frontier and we’re looking for amazing people to join us on this journey.

Equal Opportunity Employment

KitBash3D is committed to a diverse and inclusive workplace. KitBash3D is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status. For individuals with disabilities who would like to request an accommodation, please include your request as part of the questionnaire in this application.

Please Keep Reading...

We know research shows that women and other marginalized folks tend to only apply to a job when they meet every requirement. So, if you think you have what it takes to own this role, but don’t necessarily check every box, we would still love to hear from you!

E-Verify Employer
KitBash3D participates in E-Verify. For more information on E-Verify and your rights to employment, please see the following notices: E-Verify Notice 1; E-Verify Notice 2.